Answers · Best of
The best owner-reporting tools for STR operators — ranked honestly.
Yes, we sell one of these (SherpaFolio — it's on the list, with its weaknesses printed like everyone else's). We wrote the ranking anyway, because the honest version of this page didn't exist: every entry below names who it actually fits, what it costs when the vendor publishes it, and what it's worse at. "Best" depends on your situation, so the ranking is by scenario, not a single podium.
How to read this
Three shapes of tool get conflated under "owner reporting": PMS modules (great if you run that PMS, worthless otherwise), standalone software that works with the PMS you have, and done-for-you services. Quote-based pricing is labeled quote-based — we don't guess numbers vendors don't publish.
01 · Best PMS-agnostic trust-accounting software
Clearing
- Type
- Standalone software
- Works with
- 14+ PMSs (Guesty, Hostaway, OwnerRez, Hostfully, Uplisting…)
- Pricing
- Published: from $150/mo (10 listings); trust add-on $2.50/unit/mo; $25/mo small-operator tier
Purpose-built owner balances, statements, and ACH payouts with the widest PMS integration list in the category — and it publishes its prices, which almost nobody else here does. The full trust/payments tier is quote-only and the company is younger than the legacy players, but if you want dedicated trust software without switching PMS, this is the reference point.
www.getclearing.co/pricing →02 · Best for strict trust compliance
VRTrust (VRPlatform)
- Type
- Standalone software
- Works with
- 14+ integrations (Hostaway, OwnerRez, Guesty, Uplisting…)
- Pricing
- Published: from $250/mo for up to 25 properties
A true double-entry general ledger with three-way reconciliation — bank ledger vs. bank statement vs. owner balances — built by the CPA firm behind Ximplifi. It's the strictest compliance posture of any software option. The $250 floor makes it expensive under roughly 20 units.
www.vrplatform.app →03 · Best all-in-one if you're switching PMS anyway
Guesty Accounting
- Type
- PMS add-on (requires Guesty Pro/Enterprise)
- Works with
- Guesty only
- Pricing
- Quote-based; add-on prices not published
The deepest natively-integrated trust suite among modern PMSs: AI bank reconciliation, ACH and NACHA payouts, in-platform 1099 e-filing, customizable statements, owner portal with a dedicated mobile app. The trade: full Guesty lock-in, stacked add-on costs, and no published pricing. We compare against it in detail in our Guesty vs. Folio page.
www.guesty.com/features/accounting →04 · Most battle-tested (if you run your whole operation on it)
Escapia
- Type
- Full PMS (Expedia Group)
- Works with
- Escapia only
- Pricing
- Not published
Twenty-five years of trust accounting is worth something: full ledger, AP/AR, real-time owner statements, and a reputation among long-tenured vacation-rental managers as the accounting gold standard. It's a whole-operation commitment, the platform shows its age outside accounting, and pricing is quote-only.
www.escapia.com/features/trust-accounting →05 · Best done-for-you (it's a firm, not software)
Ximplifi
- Type
- Outsourced accounting service
- Works with
- Works across major PMSs
- Pricing
- Custom-quoted engagements
A CPA-led firm specializing in vacation rentals — bookkeeping through controller and CFO advisory, trust management, 1099s — running on QuickBooks or Sage Intacct with their own VRPlatform tooling. You're buying experts and capacity, not a product, and it costs accordingly. The right answer when nobody on your team should be doing the books.
ximplifi.com →06 · Best expense & banking layer (pairs with the others)
Topkey
- Type
- Financial-ops platform with embedded banking
- Works with
- Streamline, Track, Guesty, OwnerRez, Hostaway, Hostfully + QBO/Intacct/NetSuite/Xero
- Pricing
- Quote-based
Corporate cards, bill pay, AI expense categorization by property, and trust-vs-operating banking splits (via Thread Bank, Member FDIC). It attacks the expense side that statement tools ignore — Topkey claims to be the only STR platform with direct Visa, Amex, and Mastercard integrations. It's not a trust general ledger, so most operators pair it with something else on this list.
topkey.io →07 · Best budget pick for small managers already on OwnerRez
OwnerRez PM module
- Type
- PMS add-on (requires OwnerRez)
- Works with
- OwnerRez only
- Pricing
- PMS from $40/mo + paid PM and QuickBooks add-ons (calculator on their site)
Owner and PM statements with a custom formula builder at hobbyist-friendly prices — the cheapest credible all-in-one for a 1–20 unit manager who already lives in OwnerRez. It's a statement engine, not double-entry trust accounting, and QuickBooks sync is a separate add-on.
www.ownerrez.com/property-management →08 · Best for co-hosts and very small portfolios
Tallybreeze (formerly Bnbtally)
- Type
- Channel-to-ledger sync
- Works with
- Airbnb/Vrbo → your QuickBooks or Xero (not PMS-driven)
- Pricing
- Published: from ~$32/mo, usage-based per listing
Pushes reservation-level financials from Airbnb and Vrbo straight into your own QuickBooks or Xero, with co-host and owner-statement templates. Cheap and clean if you want to own your books — but you're still running the ledger, and it's channel-centric rather than PMS-centric.
www.tallybreeze.com →09 · Best owner-facing portal for operators who keep their PMS — and the one we make
SherpaFolio
- Type
- Standalone owner portal + reconciliation
- Works with
- Your existing PMS + QuickBooks Online
- Pricing
- Published in full on our pricing page
Where Folio is genuinely different: the portal is continuously current rather than a month-end artifact, every number reconciles against QuickBooks and actual channel payouts, and it handles the cases that break spreadsheets — mid-year ownership changes, lockoff units, clawbacks. It's also the option on this list built and run daily by an operator (our 80 doors at Nomad Hospitality).
Where it's honestly weaker: we're the youngest entry here, we don't do owner payouts or 1099 e-filing in-platform the way Guesty and Escapia do, there's no owner mobile app, and our deepest PMS integration is the one we run ourselves. Our full drawbacks list is published like everything else.
The baseline everyone's replacing: QuickBooks + a spreadsheet
QuickBooks Online runs $38–$140/mo (2026 pricing) and can hold the books for any of the setups above. What it can't do natively is separate trust and operating funds per owner or produce owner statements — that's a person, a template, and a weekend every month. It works. It's also the single biggest source of "the statement doesn't match the bank" conversations in this industry, which is why this whole category exists.
Researched July 2026 from vendor sites and public listings; links above go to each vendor. Vendor-made claims are attributed as such. Spot something outdated or unfair — including to a competitor? Tell us and we'll correct it.